Datamolino

Open your day with fewer clicks: connect Datamolino to your ledger and watch paperwork turn into postings. Start by linking your Xero or Sage Accounting organization, creating folders for payables, sales, and employee expenses, and inviting approvers. Set supplier rules once—default accounts, tax codes, tracking categories, and projects—so future documents route and code themselves. Configure approval tiers and spend limits to match your company policy before any data hits your books.

Capture documents the way your team actually works. Forward invoices and receipts to a unique email address for each folder, drop PDFs into the web app, or snap paper receipts with the mobile scanner when you’re on the move. Datamolino reads totals, issue and due dates, tax breakdowns, vendor details, and individual line items. It recognizes currencies and applies live exchange rates. Card transactions can be matched to receipts automatically, and bank feeds help you pair charges with documents without tab-hopping. Exceptions—missing tax, unusual amounts, duplicate bills—are flagged for quick fixes.

Keep control without slowing things down. Managers receive approval requests in order, with policy checks applied first: caps per category, blocked merchants, or project-based budgets. Time and expense entries roll up by job, and mileage logs generate compliant summaries for reimbursement. Review side-by-side: original image, parsed fields, and coding. Approve, request edits, or reject with one click. Once cleared, publish to Xero or Sage; contacts update, attachments travel with the transaction, and line items land in the right accounts.

Close faster with fewer surprises. Use the reconciliation summary to see what’s waiting, what’s posted, and what’s missing. Pull VAT/GST reclaim reports with evidence attached. Export audit trails, filter by supplier or project, and correct in bulk if needed. For recurring vendors, lock in templates so future bills arrive fully coded and ready to approve. With documents centralized, rules applied, and approvals captured, month-end becomes a short review instead of a data-entry marathon.